After Scanning
Configuring ”After Scanning”
You can configure PixEdit to execute almost any operation sequence automatically after you have scanned a batch of documents. If you are using DocServer in PixEdit, the after scan processing will be executed while you are scanning the next batch of documents.
To translators: The text in italics below is taken from the existing help system. If it exists in your language it should be moved into this text and removed from where it came from
Independent of scanner type and brand, PixEdit offers automatic document separation using barcodes, quality enhancements, page size detection, automatic orientation, automatic deskew and blank page removal, automatic color and resolution optimization (ACRO), OCR using the OCR snap-in module so your saved PDF’s becomes searchable, automatic saving to any supported file format using barcodes, incrementing file names or time/date, execution of custom made macros and much more.
DocServer in PixEdit 7
The DocServer window processes documents at the same time as you are scanning or working manually with documents, and is a fully integrated part of PixEdit. DocServer can serve and process an unlimited number of folders that are continuously filled with documents from network scanners and/or multi functional devices. The most common use of DocServer however, is to process the last scanned batch from the current Twain scanner while you are scanning the next one. DocServer does this automatically in the background and your scanner is therefore always ready to scan a new batch.
Automatic updates
PixEdit now supports automatic checking for new versions and revisions. You will no longer receive e-mails when a new revision is available if you have subscribed to this service on our login page. Instead, you will see a small icon in the lower right corner of PixEdit, indicating if a new revision is available for download. To enable automatic checking, use Help, Check For Updates and check this option.
PDF/A Compact
You can now save your documents in a new file format called PDF/A Compact in PixEdit 7.7.0 revision. This file format offers between five and ten times smaller files than traditional PDF’s with JPG compression without any visible reduction in document quality. Saving files in this file format is easy - just specify PDF/A Compact in File SaveAs for manual save, or in the After Scanning dialog box if you use automatic saving. Need to reduce the size of your existing documents? Simply use the Batch Wizard to convert thousands of documents every hour automatically.
Forms Processing
The forms processing function in PixEdit enables you to capture information from scanned paper forms such as customer polls, for further processing in, for example, Microsoft Excel. You can extract information from existing files and/or from incoming files from a network scanner or directly during desktop scanning. Both single page and multi page forms are supported in color and black/white format. If your task is to process a huge amount of forms in a very short time, you can let several PixEdit licenses run on separate computers and process forms from the same “incoming” folder without access conflicts. You need to have PixEdit with OCR plug in in order to process forms.
Document management - Electronic document file format for long-term preservation.
The International Standards Organization (ISO) approved a Standard governing electronic document archiving:
ISO-19005-1 - PDF/A
Why the PDF/A initiative?
In a first step towards electronic archiving, many organizations implemented TIFF archives. TIFF guarantees reproducibility in the long-term and has an established structure. TIFF is also easy to transmit in a worldwide business environment but is not easily searchable. A movement then began towards PDF. PDF is a more attractive archiving format than TIFF for a variety of reasons: PDF stores structured objects (e.g. text, vector graphics, raster images), allowing for an efficient full-text search in an entire archive. TIFF is a raster format and must first be scanned with an OCR engine (optical character recognition) before it can be searched.
PDF files are more compact and require only a fraction of the memory space of respective TIFF files, often with a better quality. The smaller file size is especially advantageous for electronic file transfer (FTP, e-mail attachment etc.). Metadata like title, author, creation date, modification date, subject, keywords, etc. can be embedded in a PDF file. PDF files can be automatically classified based on the metadata, without requiring human intervention.
- PDF/A is a stable derivative of the PDF format, internationally accepted as a Standard for long-term electronic archiving. PDF/A-1a ensures the preservation of a document’s logical structure and content text stream in natural reading order.
- PDF/A is expected to establish itself as the new electronic archiving standard. PDF is prevalent in public and private sectors worldwide and is already an accepted archiving format in countless markets. The PDF/A Standard will help ensure that users get the guarantee of long-term reproducibility.
- The PDF/A Standard will help ensure the long-term preservation of the electronic files. Microsoft now supports the direct generation of PDF/A from their new Office products. The signal is loud and clear. PDF/A, internationally accepted, is here to stay.
View scanned documents in any web browser without plug-in
Using File, Export to WEB in PixEdit, you can convert and publish any supported document type to a web server. Both single page and multi page documents may be exported. The result is searchable and viewable in all types of web browsers without any need for plug-ins or view software. Since PixEdit is exporting your documents using plain HTML code, no special action is required by the reader to view the exported documents.
The Team at TechSoft USA